Jobs, Internships & Volunteering

1. Communications Officer


Purpose of the job:

  • The Communications Officer will be responsible for ensuring the GBM’s impact is shared broadly, through strong communications both internally and externally.  
  • The Communications Officer will also be responsible for setting up an annual communications strategy and targets and monitoring their implementation. In particular, he will produce and disseminate materials for communicating information about GBM  and its projects; coordinate the content and posting of information on the website and social media accounts; and the production of a quarterly newsletter and annual report.
  • Provide leadership and strategic vision to the GBM’s communications, public relations, and fundraising activities. He is responsible for creating awareness in the general public and will be responsible for developing and delivery of communication and media strategies. He will also assist in Green Belt Safari’s (GBS) for GBM.
  • He also acts as the Liaison officer for the International subcommittee of the GBM Board.

Key responsibilities/ accountabilities:

  • Build strong and active relationships with the media in Kenya and internationally to increase GBM’s media profile in Kenya and internationally.
  • Increase scope and content from the field for GBM’s external communications across all platforms including traditional media, social media, website and multi-media, to raise the profile of GBM’s grassroots activities and impact.
  • Identify opportunities for increased media coverage of GBM’s work in Kenya as well as internationally.
  • Work to gain maximum media coverage of fundraising appeals, using sources of public funding and events.
  • Ensure proper/full coverage documentation during GBM’s annual events and project activities events
  • Produce GBM’s annual reports (written and photographs) as well as the annual program review documents and any other documentation from workshops, high level meetings as required.
  • Commission short films/documentaries on relevant issues or for specific events and GBM’s appeals, in conjunction with GBM’s field teams and the international offices.
  • Develop GBM’s internal and external communications guidelines and policies and ensure their adoption across the organization.
  • Review and give oversight to all external GBM’s communications, including articles ,blogs, appeals ,website, and social media, and ensure compliance with GBM’s brand guidelines and liaising with international offices to ensure good communications to GBM’s supporter and audience.

Key technical skills required to fulfil the Job:

  • Bachelor’s degree in communications/public relation or relevant field.
  • Post-graduate qualification in a relevant discipline (communications, environmental conservation, human rights, international relations, development or a related field level.
  • At least five (5) years of relevant professional experience, working in communications and media, at national and/or international level preferable in the NGO sector.
  • Exposure to reporting requirements of donors.
  • Competence in use of digital and social media tools.
  • Competency with IT.

Key behavioural Competencies:

  • Strategic Analysis
  • Building Work Relationships
  • Work Standards  /  Managing Work Processes
  • Planning and Organizing
  • Communication
  • Analytical and problem solving
  • Attention to Detail
  • Coordination-Operations
  • Adaptability/Flexibility
  • Information/Records Administration
  • Multitasking
  • Results focus

The detailed job description is available here.

2. Extension Officer


Purpose of the job:
Implement GBM project that aims at Catalysing the Uptake of Improved Cook-stoves (ICS) within Kenyan’s Critical Water- Towers and thus contribute to the overall GBM integrated Watershed-Based Approach in the project area.

Key Responsibilities/ Accountabilities:

  • Support timely implementation of funded projects in accordance with the project documents, supporting agreements, annual work plans and the procedures of GBM
  • Provide capacity strengthening to project beneficiaries to improve capacity to participate in project activities and objectives to ensure sustainability
  • To mobilize clean cook stoves producers, retailers, distributors and last mile entrepreneurs (LMEs) in Laikipia County to be part of the overall project performance.
  • Act as the GBM knowledge builder and a motivator to the communities on clean cooking matters
  • Plan and administer training and capacity building to the communities, clean cook-stoves producers, retailers, distributors and last mile entrepreneurs (LMEs) on clean cook stoves entrepreneurship and economic, environmental and health benefits of clean energy cook stoves
  • To follow up, map and keep track of all the clean cook-stoves producers, retailers, distributors and Last Mile Entrepreneurs (LMEs) in the project area
  • Maintain a database for clean cook-stoves producers, retailers, distributors and Last Mile Entrepreneurs (LMEs) in the project area
  • Promote clean cook-stoves Entrepreneurship among youth groups, women groups and community Self Help Groups
  • Participating in collection, collation and analysis of data on clean cook-stoves production and sale in the project areas
  • Support in the review and development of training materials and modules  on clean cook-stoves entrepreneurship in the project
  • Supervise and coordinate distribution of support materials to clean cook stoves producers
  • Supervise, coordinate and monitor distribution of support materials to clean cook stoves producers, retailers, distributors and last mile entrepreneurs (LMEs)
  • Provide monthly progress reports on clean cook-stoves sales on a monthly, quarterly and as required;
  • Mainstreaming Social and Environmental safeguards activities through tree planting activities in priority watersheds and for agroforestry purposes.
  • To mobilize communities to form nursery groups or take part in any other activities as per GBM’s project requirements;
  • Train tree nursery groups on the best nursery management and seedling production  methods;
  • To follow up and keep track of all the tree nursery groups in the project area;
  • Work with and organize the youth groups and the forest adjacent community in clearing, pitting, planting, protecting, beating up and spot weeding the project site as per the project specifications;
  • Ensure that the project has enough seedlings for planting during the planting seasons as per the project proposal requirements;
  • Oversee protection and nurturing of the planted seedlings to ensure at least 80% survival throughout the project period;
  • Follow up to ensure that the GV’s and casuals are paid on time within the project areas;
  • Assist in mapping all the project activities using GPS and provided GIS forms and send the information to the GIS department in good time;
  • Follow up to ensure timely payment of project related costs and accounting of any advanced imprest or facilitation
  • Represent GBM in stakeholders' meetings locally and upon request for those outside your jurisdiction.
  • Lobbying and networking to support and coordinate GBM/GIZ project with other stakeholders
  • Assist in overseeing and developing the relationship between GBM and grass root networks and implementing partners/stakeholders; ensuring that these partners are appraised and satisfied with project progress at community level
  • Provide monthly progress reports on the project implementation or weekly as required;
  • Provide necessary information or reports during the preparation of project technical reports
  • Ensure that all the information related to the implementation of projects is adequately filed, organized and updated for easy access
  • Advise management on strategic issues relating to clean cook-stoves product lines materials, new proposals and problem areas
  • Perform other related duties as assigned

Key technical skills required to fulfil the job:

  • Community mobilisation skills
  • Advocacy and networking skills
  • Analytical skills
  • Business skills
  • Sales and promotion skills
  • Skills in clean energy technologies
  • Marketing
  • Good communication and interpersonal skills
  • Decision-making skills
  • Problem solving skills
  • Critical thinking skills
  • Report writing skills
  • Experience working in ASAL areas

Education and experience level required:

  • Diploma/Certificate in business related courses, Forestry, Environmental Studies, Natural resource Management or a related field. Degree in Business related courses/ environmental studies or forestry will be an added advantage
  • Project Management skills especially in community development projects.
  • A minimum of 3 years of demonstrated project management experience in community-based projects and natural resource management projects.
  • A minimum of 3 years’ experience in marketing.
  • Basic understanding on social enterprises preferably clean energy

The detailed job description is available here.

3. Program Accountant


Purpose of the Job/responsible for:

• Financial Planning    
• Financial Reporting
• Payment disbursement
• Cash flow management and cost control
• Donor Reporting

Key Responsibilities/ Accountabilities:

• Preparation of Annual Budgets for programs & the Organization in collaboration with the program team and Finance Manager
• Preparation of donor budgets for proposals in collaboration with the Resource Mobilization Officer & programs team.  
• Recording and timely reporting of income received.
• Monitor all costs to ensure they are within the donor budget; Appraisal of requests to ensure cost effectiveness; Cost control
• Follow up on all donor receipts through the resource mobilization office.
• Ensure budget uploads for all new grants.
• Ensure clearance of the due to and due from accounts.
• Ensure timely payment disbursements upon approvals.
• Timely preparation and processing of all bank reconciliations.
• Timely review of the payroll and timely submission of the statutory deduction including all the tax returns
• Work on annual returns, both KRA and NGO Board.
• Petty cash management
• Review of imprest and ensure compliance and correctness; timely Liquidation of imprest in the system and reconciliation on Imprest.
• Records Management; ensure that all documents relating to donor transactions are properly filed and available when required; proper filing and recording of bank statements, cheque books and bank correspondence.
• Management of staff debtors
• Processing and analysis of receipts based on vouchers and cash returned.
• Produce monthly reports on the following:
    a. Aged Imprest balances
    b. Produce exception reports on imprest recoveries i.e. shortages, recoveries from payroll, possible fraud reports
• Sit in for Finance Manager as when duty calls

Responsible for:
Assistant Accountant

Key behavioural competencies required to fulfil this role:

• Financial Management: Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance.  Ability to prepare budget documents and reports
• Adaptability/Flexibility: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, or requirements
• Information/Records Administration: Knowledge of appropriate data collection policy and procedures, filing systems, data management systems, and programs.  Ability to compile, assimilate, organize, and store printed and electronic information.  Ability to review, compile and analyze information to prepare reports.
• Building Trust: Ability to create a work environment that encourages staff to practice respect, demonstrate open communication and promote accountability
• Multitasking: Ability to handle multiple tasks and priorities with calm and resolve and exude confidence and assertiveness
• Results focus: Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation.
• Strategic thinking: Effectively envision, develop, and implement new strategies to address competitive, complex business issues
• Consulting: Able to influence people, policy and processes. Possesses strong negotiation skills  - able to conduct positive negotiations, ability to compromise, handles conflict, seeks common ground, articulates own and others goals, stays focused on positive outcome.
• Analytical & problem solving: Analytical in approach with the ability to collate and analyze data from various sources and present the same in a structured manner.  Excellent problem solving abilities.

Educational level/technical skills required to fulfil the role:

• Bachelor’s Degree in accounting or equivalent
• Certified Public Accountant part 2 (Section 4) or CPA-K would be an added advantage.
• Computer Literate
• Project Accounting Experience
• Financial Accounting Experience

The detailed job description is available here.

Application:

  • Applications should include a cover letter and resume
  • All applications should be sent to jobs@greenbeltmovement.org before June 19, 2021